A boardroom portal is a secure online platform that allows directors and administrators to access company-related documents from any device. This solution provides the security features that isn’t available in traditional email systems. Users have to sign-in with a unique profile and their own password. It also comes with a built-in user access control system. It also monitors data centre staff, uses closed-circuit monitoring, secures all data and can allow multi-factor authentication. This is a must-have feature for companies that handle sensitive data, especially those in the government sector.
A good board portal helps directors prepare for meetings by allowing them to view the latest version of all documents and reports from a single location. This saves the time spent searching through shared drives, email attachments and filing cabinets. Directors can easily make notes on documents prior to the meeting to make sure they are ready. Any changes made to a board’s agenda are also immediately reflected. As opposed to PDFs, these boards can be used on any device and are compatible with all web browsers.
The minutes can then be made and distributed to the board for approval. This lets the board concentrate on governance and less on administrative tasks. This helps boards to adhere to internal governance rules and regulations. The items discussed during the meeting can be assigned to the members and tracked as well as an audit trail is kept.
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