An online board meeting is an effective method of bringing your colleagues together remotely, without the requirement for everyone to travel. It lets you have more meetings at times that will benefit the majority of attendees, thereby increasing the efficiency and engagement. Additionally, any changes made to documentation during the meeting will automatically be synchronized once the internet is available again. This means that even the time your colleague is offline and not connected to the internet, they will be able to access and read up on all the details you discussed in your last meeting.
When you hold a meeting online, your board members can utilize the video conferencing tools in their software for managing boards to view each other and talk face-to-face. This keeps them engaged and gives them the opportunity to assess non-verbal communication. In addition, they online board meeting can turn off their microphones if they aren’t speaking to avoid interrupting each another and to adhere to online meeting etiquette.
It’s a good idea to run through the technology with your board members prior to the meeting to make sure that everything is functioning properly. This includes ensuring that your board member’s laptop has a sufficient connection and the quality of their camera is satisfactory. Additionally, it’s important to ensure that they have enough bandwidth to support the meeting and that they aren’t distracted by any other devices (like ringtones or a distracting background).
Participants of virtual meetings must be sure to dress appropriately. It is important to keep professional appearance, especially because it will be observed by the people that join in from all over the globe. It’s also a good idea not to be seated in front of a large glass as the glare can hinder the view of the screen.