How to Protect Confidential Documents For Boards

Boards are the main organisation taking crucial decisions and conducting important discussions that affect all stakeholders. This means that there’s lots of sensitive information that is shared between boards that must be protected against leaks and unauthorized access.

One of the best ways to protect confidential documents for boards is to put in place strong security measures to prevent access to sharing, viewing and printing. One of the best methods published here to accomplish this is to use an online portal for boards that is secure, which encrypts documents to ensure that they can only be accessed only to authorized people.

Additionally, many board portals have features that let you restrict the number of people who can print or download documents and also set time limits on the length of time they can be accessed. There are many systems that also have tools that enable you to keep track of who has seen the document, as well as the report detailing the number of times it was used and by whom.

A confidentiality policy is another method to safeguard confidential documents. The policy should clearly state that, unless required by law or authorized by the Board, directors can’t disclose confidential information to third-parties including the sponsors of constituency directors. It should also define confidential information. While the enforcement of a policy isn’t easy however, it gives clarity to all directors and allows the company to defend against accusations that a director has violated his or her duty of confidentiality.

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